1. Who We Are
Keane International Legal Consultancy LLP ("KILC", "we", "us", "our") is a limited liability partnership registered in England and Wales under number OC447890, with its registered office at 128 City Road, London EC1V 2NX.
We are the data controller responsible for your personal data collected through our website (kilc.co.uk), our platform, and our legal consultancy services.
2. What Data We Collect
We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
- Identity Data: First name, last name, title, date of birth, nationality, passport or ID details.
- Contact Data: Email address, telephone numbers, billing address, correspondence address.
- Transactional Data: Details about payments to and from you, and details of services you have engaged us for.
- Legal Data: Information relating to legal matters we handle on your behalf, including case details, immigration history, corporate documents, and compliance records.
- Technical Data: Internet protocol (IP) address, browser type and version, time zone setting and location, operating system and platform, and other technology on the devices you use to access our website.
- Usage Data: Information about how you use our website and services, including pages visited, features used, and interaction patterns.
3. How We Use Your Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- To provide our legal consultancy services to you and manage our client relationship.
- To process payments and manage your account.
- To comply with our legal and regulatory obligations, including anti-money laundering requirements.
- To improve our website, services, and client experience.
- To send you relevant communications about our services, where you have consented to receive them.
- To administer and protect our business and website, including troubleshooting, data analysis, and system maintenance.
We rely on the following lawful bases for processing your personal data:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
- Contract: Where the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
- Legal obligation: Where the processing is necessary for us to comply with the law (not including contractual obligations).
- Legitimate interests: Where the processing is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
4. Sharing Your Data
We may share your personal data with the following categories of third parties:
- Professional advisers: Barristers, solicitors, accountants, and other professional advisers engaged in connection with the services we provide to you.
- Regulatory authorities: Government bodies, regulators, and law enforcement agencies where required by law or in connection with legal proceedings.
- Third-party service providers: IT and system administration services, payment processing providers, and other service providers who assist us in delivering our services.
We will never sell or rent your personal data to third parties. We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
5. International Transfers
Given the nature of our services assisting Chinese businesses expanding to the UK, we may need to transfer your personal data outside the UK. Whenever we transfer your personal data internationally, we ensure a similar degree of protection is afforded to it by implementing appropriate safeguards, including:
- Transferring to countries that have been deemed to provide an adequate level of protection for personal data (adequacy decisions).
- Using specific contracts approved for use in the UK which give personal data the same protection it has in the UK (Standard Contractual Clauses).
6. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, as well as applicable legal, regulatory, tax, accounting, or other requirements.
7. Your Rights
Under data protection laws, you have the following rights in relation to your personal data:
- Right of access: You can request a copy of the personal data we hold about you.
- Right to rectification: You can request that we correct any inaccurate or incomplete personal data.
- Right to erasure: You can request that we delete your personal data in certain circumstances.
- Right to restrict processing: You can request that we restrict the processing of your personal data in certain circumstances.
- Right to data portability: You can request a transfer of your personal data to you or a third party in a structured, commonly used, machine-readable format.
- Right to withdraw consent: Where we rely on consent to process your personal data, you can withdraw that consent at any time.
- Right to lodge a complaint: You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data in accordance with data protection law. The ICO can be contacted at ico.org.uk.
To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month.
8. Security
We have put in place appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered, or disclosed. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
9. Cookies
Our website uses cookies to distinguish you from other users and to provide you with a better browsing experience. For detailed information about the cookies we use and the purposes for which we use them, please see our Cookie Policy.
10. Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.
11. Contact Us
If you have any questions about this privacy policy or our data practices, please contact us:
- Email: privacy@kilc.co.uk
- Post: Keane International Legal Consultancy LLP, 128 City Road, London EC1V 2NX